Terms of Service

Clear, transparent terms for our European tutoring platform community

Last updated: August 24, 2025

1. Company Information & Contact

iTutorOnline.com

Legal Entity: Sole Proprietorship

Registration Number: 0801.470.814

VAT Number: BE0801.470.814

Registered Address: Belgium (full address available upon request)

Contact Email: legal@iTutorOnline.com

Support Email: support@iTutorOnline.com

2. Definitions & Scope

"Platform" - The iTutorOnline.com website, mobile application, and all associated services.
"Tutor" - Independent educators who offer tutoring services through our platform.
"Student" - Users who book and receive tutoring services from tutors.
"User" - Any person using our platform, including both tutors and students.
"Services" - The platform services we provide to facilitate connections between tutors and students.

Important: Our Role as Facilitator

iTutorOnline.com acts as an intermediary platform that facilitates connections between independent tutors and students. We do not provide tutoring services directly. All tutoring contracts are formed directly between tutors and students.

3. User Accounts & Eligibility

Age Requirements

  • Tutors must be 18+ years old
  • Students must be 16+ years old (or have parental consent if under 16)
  • Users under 18 require parental supervision for account management

Account Responsibilities

  • Provide accurate, truthful, and complete information
  • Maintain one account per person (no multiple accounts)
  • Keep login credentials secure and confidential
  • Update information promptly when changes occur
  • No impersonation or false identity representation

4. Platform Use Rules

Acceptable Use

  • Use our platform for legitimate educational purposes only
  • Respect other users and maintain professional conduct
  • Comply with all applicable EU and local laws
  • Respect intellectual property rights

Prohibited Activities

🚫

Harassment & Abuse

No hate speech, bullying, discrimination, or threatening behavior

⚠️

Illegal Content

No content that violates EU laws or promotes illegal activities

πŸ”’

Privacy Violations

No sharing personal information without consent

πŸ“§

Spam & Misuse

No spam, excessive messaging, or platform manipulation

5. Our Role & Liability Limitations

Platform Facilitator Role

  • We provide technology infrastructure to connect tutors and students
  • We do not employ tutors or provide tutoring services directly
  • We do not guarantee learning outcomes or tutor performance
  • Tutoring contracts are formed directly between tutors and students

Liability Limitations

Subject to EU consumer protection laws, we limit our liability for:

  • Technical issues, downtime, or service interruptions
  • Disputes between tutors and students
  • Quality or outcomes of tutoring services
  • User-generated content or conduct

Note: This limitation does not apply to our gross negligence, willful misconduct, or violations of mandatory consumer rights under EU law.

Tutor Quality, Scheduling, Lateness & No-Show Policy

  • Independent Tutors: Tutors act in their own name and on their own account. We do not warrant or guarantee any tutor’s qualifications, availability, punctuality, teaching style, or results.
  • No-Show Definitions: A tutor no-show means the tutor fails to join within 15 minutes of the scheduled start time. A student no-show means the student fails to join within 15 minutes.
  • Lateness: If a tutor is late but attends, the session may continue. Any make-good time or partial credit is at the parties’ discretion or our discretionary policy.
  • Cancellations: Each session may be subject to a cancellation window (shown during booking). Cancellations outside the window may be charged in full. Repeated late cancellations or no-shows may lead to account restrictions.
  • Remedies & Credits: Where a verified tutor no-show occurs, our sole obligation (to the extent permitted by law) is to facilitate a reschedule or issue a platform credit/refund limited to the affected session fee actually paid by the student on the Platform. We do not cover consequential or indirect losses.
  • Reporting Window: Issues must be reported via support within 24 hours of the scheduled session end time, with reasonable evidence (e.g., screenshots, chat logs).
  • Repeated Breaches: Repeated no-shows, chronic lateness, or quality violations may result in reduced visibility, temporary suspension, or account termination.

6. Payments, Fees & Commission

Payment Processing

  • All payments processed securely through Stripe
  • We do not store payment card information
  • Payments comply with EU PSD2 regulations

Commission Structure

  • Tutor Commission: 15% of session fee
  • Tutors receive: 85% of their listed rate
  • Commission covers platform maintenance and support

Student Fees

  • Small processing fee may apply to cover Stripe costs
  • All fees displayed transparently before payment
  • No hidden charges or surprise fees

VAT & Taxes

All displayed prices include applicable VAT where required by EU law. Users are responsible for their own tax obligations in their respective jurisdictions.

7. Dispute Resolution

1

Direct Resolution

Students and tutors should first attempt to resolve disputes directly through our platform messaging system.

2

Platform Mediation

If direct resolution fails, contact our support team for mediation assistance.

3

Legal Jurisdiction

Unresolved disputes fall under Belgian law and EU consumer protection regulations.

8. Data Protection & Privacy

We are committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable privacy laws.

  • We collect and process personal data as outlined in our Privacy Policy
  • You have rights to access, correct, delete, and port your data
  • We implement appropriate technical and organizational security measures
  • Data is processed lawfully, fairly, and transparently

Your GDPR Rights

βœ“ Right of access
βœ“ Right to rectification
βœ“ Right to erasure
βœ“ Right to data portability
βœ“ Right to object
βœ“ Right to restrict processing

Activity Monitoring & Status Indicators

  • What we show: The Platform may display indicators such as β€œonline,” β€œlast seen,” β€œtyping,” and read-receipts to improve scheduling, trust, and safety.
  • What we process: Minimal technical signals (e.g., login timestamps, app foreground activity, secure heartbeat/realtime pings, and session/network metadata) necessary to provide these indicators and prevent fraud/abuse.
  • Legal basis: Legitimate interests under GDPR Article 6(1)(f) to ensure service reliability, user safety, and effective communication. See our Privacy Policy for details.
  • Retention: β€œLast seen” timestamps are typically retained for a limited period needed to operate the feature (e.g., up to 30 days), with longer retention only for security logs where legally necessary.
  • Controls: Where required by law, users may limit visibility of certain indicators (which may reduce functionality). Some security logging is essential to provide the Services.
  • No ads profiling: We do not use these signals for interest-based advertising.

9. Intellectual Property & Content

User Content Ownership

  • You retain ownership of content you create (profiles, materials, communications)
  • You grant us limited license to display your content on our platform
  • You are responsible for ensuring you have rights to content you share

Platform IP Protection

  • Our platform technology, design, and branding are protected by intellectual property laws
  • Users may not copy, modify, or reverse engineer our platform
  • Respect copyrights and do not share unauthorized educational materials

10. EU Digital Services Act (DSA) Compliance

Content Moderation & Reporting

  • Report illegal content or violations using our reporting system
  • We will review reports and take appropriate action within reasonable time
  • Users will be notified of content removal or account restrictions with clear reasoning

Transparency

  • Search results and tutor rankings are based on relevance, ratings, and availability
  • No paid promotion affects organic search results (promotional content is clearly marked)
  • Content moderation decisions are made based on these Terms and applicable EU law

11. Account Termination & Suspension

Our Rights

  • Suspend accounts for Terms violations
  • Remove content that violates policies
  • Terminate accounts for serious or repeated violations
  • Provide clear explanation for any actions taken

Your Rights

  • Delete your account at any time
  • Export your data before account closure
  • Appeal suspension or termination decisions
  • Receive notice of any account restrictions

12. Changes to These Terms

  • We may update these Terms to reflect changes in law, regulations, or platform features
  • Significant changes will be communicated via email or platform notification
  • Continued use of the platform after changes constitutes acceptance
  • You may terminate your account if you disagree with updated Terms

13. Governing Law & Contact Information

Governing Law

These Terms are governed by Belgian law and EU regulations. Disputes will be resolved in Belgian courts, subject to EU consumer protection rights.

Questions or Concerns?

Contact us at legal@iTutorOnline.com for any questions about these Terms or your rights.

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